The organizer's calendar will show who has accepted for each meeting. This tutorial shows you how to send multiple meeting requests to someone so they can pick which meeting they will attend. Don't right click and Forward, do not use Ctrl+F or Forward on the Actions menu. Use Actions, Forward as iCalendar to send. Save a step in Outlook 2010 and older: create all of the meeting invitations then select the meetings using Ctrl+Click. To avoid confusion, use the meeting date in the subject so the recipient only has to open the meeting they plan to attend. The sender's copy will update with the recipient's name as an optional attendee.When the recipients accept the meeting request, they'll send a response and the meeting is added to their calendar.Create the email message and attach the ICS files.Save each item as an ICS on the hard drive.Open each item on your calendar select File, Save as.Create the invitations and invite required attendees, resources or yourself.The steps are Create the meeting request in older versions of Outlook: The organizer's meeting will update with the recipient's name as an optional attendee.Ĭreate the Request in Outlook 2010 and older.At this point, it will look and act like a 'normal' meeting they were invited to. They will also see who was invited initially and if they accepted before the meeting was forwarded. Clicking it will give them the option to Accept. The recipient may see Copy to Calendar button.In your message, tell the recipient to click Copy to Calendar to display a dialog to accept or copy to calendar, if they do not see Accept buttons.Use Ctrl+click to select each meeting item on your calendar.This step is important since you need a meeting request that was sent, so the responses can be tracked. If you don't want them to see some invitees, add those recipients after you send it (either Forward each meeting individually or update the meeting before anyone accepts). The recipients will see original invitees.

These are the steps to create the meeting request in Outlook 2013 and newer. Create the Request in Outlook 2013 and newer

How to add email to outlook meeting